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Commercial Administrator

Hays Construction and Property Jobs


Posted by: Hays Construction and Property
View all jobs from Hays Construction and Property
Address: St Philips House,
4 St Philips Place
Birmingham
B3 2SL
Contact Details:
Date Posted 17th Jul 2008
Reference Code: 1317959
View Since Posting: 87
Salary: £17,000
Vacancy Location: West Bromwich
Full Description:
Interserve is a services, maintenance and building group. They provide services across the whole life of many types of buildings and infrastructure such as hospitals, schools, offices, shopping centres, airports, industrial plant, bridges, waterworks or roads.
Interserve is a FTSE 250 company with revenue of £1.7 billion and they employ approx 26,000 people worldwide
The role is working from a flagship office in West Bromwich which has got easy access from both the M5 and M6 Motorways.

Your role will be to To ensure that all post procurement procedures are followed in adherence to client and IFM requirements so as to facilitate smooth transaction processing, reporting and optimum income recovery.

Key Result Areas:

1. Commercial/Financial Management

Adjusting purchase orders details & values on the CAFM system where appropriate
Batching paperwork for goods receipting
Goods receipting of eligible purchase orders on the CAFM system
Checking status of outstanding purchase orders and expediting clearance to maintain acceptable levels of reactive Work In Progress
Updating Work Order records on the CAFM system from received hard-copy paperwork
Checking and valuation of works carried out in line with contractual agreement

2. Networking

Provision of technical advice on commercial procedure issues to colleagues across the contract.
3. Compliance & Fraud

Assume responsibility for the proper application of value for money and fraud prevention measures within area of responsibility
Responsible for ensuring compliance with Interserve and Home Office policies on Health & Safety, Quality Assurance & Environment.
4. Supply Chain


Scrutinising sub contractor and supplier payment applications to ensure compliance with contract requirements
5. Quality Management


Support the Continuous Improvement programme and identify issues to drive forward contract development
Technical Competencies:
The Commercial Assistant will exhibit the following essential technical competencies for the role:
· Methodical and organised
· Numerate and logical
· General commercial awareness
· Good spoken English and communication skills
· Good telephone manner

Proven track record relating to following:
· Working within a multi site Facilities Management environment
· Working with multi discipline service provision
· Resolution of subcontractors payment issues and queries

The following technical competencies are desirable for the successful Commercial Administrator:
· Basic technical knowledge of hard and/or soft FM services
· Appreciation of principles of basic contract law
· Experience of Computer Aided Facilities Management systems especially Maximo
· IT literate with intermediate knowledge of MS Office

Behavioural Competencies:
A successful Commercial Administrator will identify changes and potential problems in contracts and performance, undertake a logical and methodical interrogation of information, data, legal sources and trends, and keep accurate records and audit trail.
The Commercial Administrator will use analysis, consultation and risk assessment prior to making decisions and understands the implications of decisions made and stands by them. He or she will use an awareness of the bigger picture to influence plans and activities, and identify opportunities and longer-term solutions that offer business growth.
The Commercial Administrator will confidently present solutions and ideas to convince others to an agreed outcome, defend the commercial position and negotiate best possible outcome and agreement.
They should also coach colleagues through commercial and financial processes, interact with people at all levels and proactively build professional creditability and relationships.
The Commercial Administrator should adopt a flexible approach to the changing nature of the Clients contractual requirements with direction from their Line Manager.