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Assistant Facilities ManagerView Job details:
| Posted by: | Hays Construction and Property |
| View all jobs from Hays Construction and Property | |
| Address: | St Philips House, 4 St Philips Place Birmingham B3 2SL |
| Contact Details: | |
| Date Posted | 17th Jul 2008 |
| Reference Code: | 1315534 |
| View Since Posting: | 82 |
| Salary: | £24k-£25k |
| Vacancy Location: | Wolverhampton |
| Full Description: | |
| Our client is a FTSE 250 company and a leading infrastructure, building and business services organisation with an order book worth over £9bn and a turnover of £4 billion. Their 50000 people are working in areas vital to society, designing, building, and maintaining new environments for business and leisure, and safer, more reliable transport networks. Together with their clients in health, education, commercial property, local and national government, transport and defence, they are finding innovative, sustainable ways to improve the quality of life for everyone. Their Facilities Management provides property asset management and service delivery solutions to a wide range of customers, including a number of multinational corporations. They are a technology-led business with world class property information systems that add value to their core services, which include facilities management and project management for corporate estates. The purpose of the role is to liaise with the Facilities Manager for day to day operational issues within a building or portfolio of buildings providing defined services as required. This is an active and visible role requiring excellent customer relationship and administrative skills. Working as part of a team, the Assistant Facilities Manager will be expected to build strong local relationships with the client and internal teams Key Objectives: Setting up and maintaining property and building services files. Ensure that local queries are resolved quickly and efficiently; to include monitoring and improving KPI statistics. Co-ordinate Facilities staff including collection of rosters, timesheets, attendance, appraisals and recruitment. Co-ordinate staff development plans, inductions, security passes for all Facilities staff in area of responsibility. Promote a safe and healthy working environment in accordance with current legislation and both Company and Client policy, taking a co-ordination role in health and safety control, training, inspection and risk assessments. Control all third party activities on sites ensuring safe methods of working, permits to work, etc are issued. Ensure all quality systems and procedures are followed. Assisting in the procurement of goods and services as required. Main accountabilities:- Accountable for the completion of standard or non-standard tasks within own area - Acts as part of a team to deliver activities which support operational objectives - Manages a variety of tasks and is able to plan accordingly within the short-term - Makes decisions within parameters set by manager, using job/specialist experience - Maybe subject to regular local supervision of progress against results and escalates issues when required - Interacts with stakeholders around specific work efforts and deliverables - Supports delivery of Health and Safety policy and standards - Supervises the activities of others to meet deadlines and quality standards taking account of impact outside area of responsibility & will have previous man-management experience - Manages day to day service delivery in association with Catering, Cleaning, Front of House, Waste management, M&E & Building Fabric in accordance with SLA & industry best practise - Produces Monthly progress reports for the benefit of the Facilities Manager & the client - Reacts promptly to service complaints reporting progress on corrective actions as necessary - Places work orders with appropriate Suppliers & Contractors, authorises invoices & submits them for payment in a timely manner - Plan, price, programme & deliver refurbishment & additional work projects in conjunction with the Facilities Manager Deputise for the Facilities Manager in his absence The job holder should hold IOSH managing safety certificate as a minimum, preferably NEBOSH general certificate People Success Factors: - Planning & Organising - Achieving and Doing - Building Relationships - Delivery through People - Business Awareness - Customer Focus - Contributing to Continuous Improvement Dealing with Change |
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